COVID-19 in the workplace. Response to a positive or suspected COVID-19 case to ensure rapid
treatment and to minimise business Interruption.
1. Reduce unnecessary exposure (people) in the workplace
Stay at home if sick: No person must go to work if they have any of the typical symptoms. They must seek medical attention and
inform their line managers.
Work from home: Where possible and if approved, employees who can fully function from home should do so. This will help enable
social distancing at work. SYNTHETIC POLYMERS “Working from Home” Guideline must be adhered to.
Avoid non-critical visitors: Visitors, consultants and deliveries etc. should be limited to critical ones only. Use on-line meeting
technology where possible.
2. Preventing potential cases from entering the workplace. (Screening)
Temperature Screening: All persons entering SYNTHETIC POLYMERS workplace are screened and sanitizer applied to the hands.
Any person with a temperature above 38degC / 100degF must not be allowed to enter. They must be quarantined in a dedicated area
and handed a mask if they are not in possession of one. The person should then be instructed to seek medical attention. If they do not
have their own transport, they shall be transported under controlled conditions to their homes or a doctor’s practice.
3. Preventing spread in the workplace or between teams.
Masks: All personnel must always wear a mask in the workplace. A re-washable cloth mask has been provided by the company.
Temperature reading: All staff will have their temperature taken daily on arrival at work.
Social distancing in the workplace:
- Maintain a minimum distance of 1,5m between people.
- No hand shaking or other physical contact.
- Avoid face to face meetings.
- Hold essential meetings in the open air if possible.
- Avoid sharing of devices or tools where possible.
Minimising contact between teams/shifts:
- Ensure team members remain consistent.
- Avoid contact between disciplines where possible (e.g. maintenance avoid contact with production).
- Avoid contact between two different shifts or production/manufacturing teams.
- Avoid unnecessary people from entering a workplace.
- Stagger shift times and handovers to avoid contact between members.
- Stagger lunch breaks.
- Use alternate walkways or pathways for different shifts.
Sanitisation: All our offices are equipped with sufficient soap and hand sanitizer and all surfaces are regularly cleaned with
appropriate surface disinfectant. We have furthermore made hand sanitizer available to our staff.
Briefing: All our staff have been briefed on safety and hygiene measures and we have an occupational nurse on weekly visits.
Drivers: Our drivers will also be equipped with the correct PPE i.e. hand sanitizer and masks at all times.
4. Practice good hygiene and workplace cleaning.
Ensure staff have access to and use soap and water, or alcohol-based sanitizer. Provide cleaning staff with disinfecting
detergents and adjust cleaning regimes considering increased risk such as higher frequency of use.
5. Response to a suspected or confirmed case of COVID-19 inside the workplace
5.1 Isolate: If a person inside the workplace is suspected of COVID-19, they must be isolated in a dedicated quarantine area. The
line manager must be informed and the respective emergency procedure, for a medical emergency and the COVID-19 response
protocol (explained below) must be activated. This should include the transportation of the person to a medical facility.
5.2 Individual workspace cleaning: The specific area where the person was working and all places they have been and equipment
they touched must be disinfected. Consider evacuating and barricading the areas to do the cleaning.
5.3 Identify the contact group: Identify who at the workplace had direct/close contact with the infected person in the 24 hours
prior to the person showing symptoms. These people must be sent home to isolate. The operation can remain running if the required
staff are present.
5.4 Workplace cleaning: The area where the close contact people were working and all common areas they have used must be
disinfected. Consider evacuating and barricading the area to do the cleaning.
5.5 Review: Review the risk management relating to COVID-19 and decide whether work controls need to change. Keep employees
up to date and informed during these times.
5.6 Return to work: If the person’s results come back as negative for COVID-19, the person and team in quarantine may be re-
assigned to work after they have been informed and necessary actions taken.
6. Implementation of the following measure for our customers/suppliers
At Synthetic Polymers the following measures will be implemented in order to reduce the risks associated with the virus:
For our customers:
- All our client-facing meetings have been arranged via video conferencing or telephonically.
- Handshaking and other forms of physical greeting are discouraged.
- Visitors to our offices will be provided with hand sanitizer and temperature shall be taken. Personal mask shall be worn at all
times of the visit.
- Our people and clients will always be encouraged to maintain at least two metre distance from each other and face mask to
be worn at all times.
For our suppliers
- We have made provisions of forward buying to ensure continued supply of goods.
- We kindly request for our suppliers to provide their delivery staff with the correct PPE i.e. gloves and masks.
7. Returning to work after treatment for COVID-19
All employees, on returning to work after treatment, should adhere to the following requirements:
- Undergo medical screening by an OHP to confirm fitness for duty.
- Wear a mask as described above.
- Undergo induction specific to COVID-19 requirements in the workplace.
- Adhere to social distancing, personal hygiene and all other requirements.
- Continue self-monitoring for symptoms and seek medical re-evaluation if respiratory symptoms recur or worsen.
8. Monitor compliance in the workplace
Monitor the workplace and practices: Compliance to the Synthetic Polymers COVID-19 requirements shall be monitored by the
respective SHE Managers/Practitioners and line managers. Non-compliance must be reported and corrected immediately. The
effectiveness of the cleaning regimes shall also be continuously evaluated and adjusted if needed.
9. Business Continuity Planning
Develop a Business Continuity Plan, which can be activated at short notice.
Consider your response if you:
- need to shut down a portion or all the operations due to a confirmed case of COVID-19.
- Lose an entire production shift, laboratory team or maintenance team as examples.
- Lose critical stock levels of materials such as raw materials or finished goods.
- Lose a critical supplier of raw material.
- Lose a critical supplier of a service.
- Lose a critical individual such as a legal appointee or person with a specific skill set.
- If you need employees to work from home again.
12 th May 2020